Greek Toolkit

This site includes all important resources and forms that fraternity and sorority leaders and advisors are required to complete in accordance with the most updated Greek Management Manual (GMM). 

Handbooks & Management Resources

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FSL Community Calendar


Important Forms

  • [Sammy App Form]
    • requires every campus-recognized sorority and fraternity to submit specified information concerning the sorority's or fraternity's members and their conduct.
    • Information will be requested from the chapter at the end of each academic semester. 

Recruitment

  • [Sammy App Form]
    • Chapters must submit their full recruitment and potential/new member process plans for approval by the Fraternity & Sorority Life staff by the first day of classes each semester. No potential/new member processes can begin each semester without approval from Student Involvement. 
      • Deadline for Fall: August 1
      • Deadline for Spring: January 1
  • [Sammy App Group]
    • Potential/new members are required to join the Sammy App group for FSL Recruitment and Intake.
    • Upon joining this group, new members will complete a waiver. This waiver remains in effect in perpetuity until the student/member submits a written request to revoke it. 
    • Student Involvement will conduct eligbilty checks prior to permitting new members to join the FSL Recruitment & Intake group. 

Membership Management Forms

  • [Sammy App Form]
    • Upon obtaining active member status, members must submit an Active Member Agreement & FERPA Release form. This agreement remains in effect in perpetuity until a written request of revocation is submitted.

Roster Updates

  • [Sammy App Form]
    • It is expected that chapter officer and council leader information is updated with Student Involvement at all times.
    • Complete this form each semester, or as needed, with new officer contact information. 
    • This task is required of chapter and council leaders, so Student Involvement can conduct eligiblity checks, per CSU Executive Order 1068.
    • Please get in touch with your council advisor or fraternities-sororities@sjsu.edu with any questions.
  • Chapter Roster Membership Management:
    • Chapter leadership are responsible for maintaining accurate membership rosters using the chapter's Sammy App group page. 
    • Membership statuses must be reported as a component of membership rosters. Chapter leadership will use "Member Tags" to identify membership status. 
    • Chapter membership rosters must accurately reflect membership statuses, and chapter leadership must regularly update Sammy App chapter rosters anytime a potential/new/active member has experienced a change in status (including withdrawal before initiation). 
    • See membership status definitions .
    • Sammy App chapter rosters must be finalized by the last day of class each semester. Chapters should report total number of new members and active members for the reporting semester. 
    • End of Semester Roster Freeze Period occurs each spring and fall semester, starting on Individual Study Day, and ending on the last day of final exams. During this roster freeze period, Student Involvement will export roster data to compile semesterly community and individual chapter grade reports. Please do not make changes to rosters during this period. 

Event Registration Forms

  • Fraternity & Sorority Life Event Registration Process:  
    • Deadline: 7 Business Days Before Event
    • Applies only to those eligible to host events.
    • Per the Greek Management Manual, events with alcohol/substance use may not be held during the Substance-Free Recruitment Period, Final Exams, Winter Break, Spring Break, and Summer Break.
    • All FSL registered events are submitted through Sammy App, using "Events" in the chapter's Sammy App group page. 
      • Each chapter should update the current Social Chair officer position as an "officer" in the Sammy App roster.