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SJS4 for Students

is the San José State University instance of CalStateS4 (S4), a web application hosted by the Chancellor’s Office. SJS4 is used to:

• capture service learning student placements;
• facilitate risk management processes required for curricular service learning; and
• list approved organization site information.

Students and faculty use SJS4 for their courses, to find and place with organizations who have a current University Organization Agreement (UOA) and to request new UOAs. All partners with whom students are placed in curricular service learning placements must have a current UOA per Chancellor's Office and San José State University Senate Policy S16-14 [pdf].

For information regarding internships, visit the Office of Undergraduate Education's website.                              

SJS4 Guides

• What is Service-Learning

• How to Find a Placement

• How to Log a Placement 

• How to Report Final Hours

SJS4 FAQ

• Unable to login?

  • Please log out of all 91´«Ã½³§ websites open on your device and clear your cache. Then, open a new window on your web browser and try again. After trying this, if you are still unable to login, email community.learning@sjsu.edu .

• Unable to select a site for placement?

  • First, on your SJS4 homepage be sure you selected ‘Place’ next to the course you are enrolled in. If you did this and are still experiencing issues, check to see if the site has Service-Learning listed under the program. If the site has Service-Learning listed under program and you’re still unable to place, email community.learning@sjsu.edu .

• Unable to find a site on S4?

  • It is possible we do not have a signed University Organization Agreement (UOA) on file. A UOA is required for all sites at which students are placed and ensures the site and 91´«Ã½³§ formally acknowledge each other’s responsibilities for student placements. Submit the to initiate the process to onboard a new site.

• I submitted the Request for New Site Form and can’t find my site on SJS4.

  • Send a message to community.learning@sjsu.edu .

• Can I select two placement sites?

  • SJS4 defaults to only allowing one placement. If your instructor approved two placements, please email community.learning@sjsu.edu and CC your instructor.

• Can hours be submitted more than once in SJS4?

  • No, final hours can only be submitted once. Please add your hours after you completed your service. If you submitted early and need to add more hours, please email community.learning@sjsu.edu .

• Should I log my placement in SJS4 before confirming with the site that they have availability?

  • No, please contact the site directly and confirm a placement before you complete the SJS4 process. Students cannot serve at a site not listed in SJS4.

• Can a placement site be changed?

  • Yes. This will require the old placement be deleted so a new one can be entered. Please email community.learning@sjsu.edu to request that your placement be deleted.

• Need to update your service-learning placement site or learning plan?

  • Email the request to community.learning@sjsu.edu .

• What is the first day placements can be logged in SJS4?

  • The day after instruction ends for the previous term. The last day of instruction for each term may be found in the 91´«Ã½³§ academic calendar at /classes/calendar/ .

• What is the last day to log a placement and submit final hours?

  • The last day of instruction for the term. The last day of instruction for each term may be found in the 91´«Ã½³§ academic calendar at /classes/calendar/ .

• Are virtual opportunities available in SJS4?

  • Please contact sites directly to ask about virtual opportunities.

What is Service Learning

How to Find a Placement

1. Go to the  
2. Click on the blue ‘Student/Faculty Log In’ button
3. Sign in with your My91´«Ã½³§ ID and password
4. On your Home page, find your course and click on the black ‘Browse’ button
5. Click on ‘91´«Ã½ by site’
6. Ensure that you filter your search by inputting ‘Service Learning’ under the ‘Program’ field in the search criteria
7. Select a site

8. Review the site information

Contact Organizations

Be prepared to provide:

• First Name
• Last Name
• University Name
• Major
• Course name that requires service hours
• How many hours you need to complete
• Date you are able to start
• Date by which you need to complete the hours

Ask:

• Are placements available for the required time frame?
• What are the next steps to get started?

Tips for Finding Your Placement

Things to consider:

• Partners receive a large number of emails. Sometimes the best option is to call.
• Some sites require a LiveScan or a TB test. Not all sites cover the cost of these requirements.
• Start looking for placements early.
• Contact your instructor or your department for any course related questions and deadlines

AFTER a site has confirmed that a placement is available for you, then proceed to logging your placement on SJS4.

Request for a New Site:

Visit the

• If you wish to complete your hours at a site not listed on SJS4, you must complete the student & faculty Request for a New Site.
• If you choose to pursue the Student Request for a New Site, it may take more than a month to complete the process. 

How to log a placement 

Before logging a placement, you must confirm that you have a spot with the organization.

1. Go to the  
2. Login with your My91´«Ã½³§ ID & password
3. On your home page, under ‘Course’, click on ‘Place’ for the appropriate course you’re enrolled in
4. Click on ‘91´«Ã½ by site’
5. Ensure that you filter your search by inputting ‘Service Learning’ under the ‘Program’ field in the search criteria
6. Select the appropriate site
7. Click on the green ‘Select this site’ button at the beginning of the page
8. Input the total number of hours you will serve at this site

9. Click on the 'Next' button

10. Complete all forms by clicking on the 'Complete form' buttons

11. Click on the red 'Finish Placement' button on the bottom right corner of the screen after completing all forms.

How to Report Final Hours

The Reporting Hours Guide will help you with submitting your hours through SJS4. Please be aware that you are only allowed to report hours at the end of your service. 

1. Go to the  
2. Login with your My91´«Ã½³§ ID & password
3. On your home page, click on the red ‘Placed’ button next to the course

4. Click on the green ‘Report Hours’ button

5. Input total hours under ‘Completed number of hours’

6. Click the green tab ‘Save changes’