ࡱ> FHE bjbj~~ +HR58\4OO(wwwRRRFHHHHHHybHRRRRVHww]ZwwFRF q_ <s0RRR Q:   Chair cycle JULY Ensure all fall classes are finalized, with instructors Contact any late grade faculty Advising Begin to collect faculty requests/expertise for upcoming spring semester; start book Find out for sure the candidates wholl prepare dossiers for RTP. Have offices prepared for new faculty, plus handbook, greensheet info, keys etc. Advising incl. Transfer Orientation sessions Initial planning for pre-semester retreat/meetings Committee assignments Update website as needed Update faculty handbook as needed Tally sheet finalized and OK? AUGUST Check supplies needed for semester ordered Prelim schedule for spring ready to go and post internally for students to check Recruitment requests; ads for positions composed Plan first faculty meeting agenda; plan first CC meeting agenda Elections as needed Have agenda, schedule etc. mailed to faculty; calendar Check enrollments RTP calendars from Fac. Aff. & RTP Guidelines to candidates. Help new faculty get situated Student scholarship info sent out Make sure faculty office hours prepared & posted; get greensheets posted online Attend Frosh Convocation, Pres. Address, CASA meetings etc. Faculty/CC meetings Attend CASA/UCCD meetings Check on internship etc. forms Have staff hours sent out SEPTEMBER Sabbatical apps due to chair for review Assign Peer Reviews Plan winter schedule; have faculty sign commitment agreeing to time Offer encouragement to RTP candidates, & mentor or assign mentors for dossier prep. Copies of RTP policy to committee members and schedule dept. RTP meetings Compose Chairs Description & Analysis for new faculty Faculty/CC meetings Attend CASA/UCCD meetings OCTOBER RTP committee(s) meet Faculty/CC meetings Attend CASA/UCCD meetings Graduation dinner details finalized Part Time brown bag NOVEMBER Lecturer apps for sp. 04 Plan holiday party? Winter graduation??? Faculty/CC meetings Attend CASA/UCCD meetings Staff Transfer Orientation sessions DECEMBER Lecturers for spring in place Student complaints time! Notify faculty up for post tenure review & include copy of U. policy. Faculty/CC meetings Appoint search committee/chair Take staff to lunch Attend Plan B JANUARY Plan agenda for first spring faculty meeting; calendar Tally sheet finalized and OK? Winter classes going OK Contact any late grade faculty Memo to faculty w/agenda & other items of interest. Elections/assignments for spring Advising Have staff hours sent out Check enrollments Re-assign any incomplete Peer Reviews Summer schedule finalized and faculty agreed/signed times/days 91ý committee(s) confidentiality and Fac Affairs diversity meeting Attend CASA/UCCD meetings Check on internship etc. forms FEBRUARY Finalize fall schedule and post internally for students to check FERP & retirement application deadlines Notify 1st, 3rd, 5th yr. candidates & full-time lecturers with Faculty Affairs calendar & Summary of Achievements forms. Remind post-tenure review candidates of deadlines Faculty/CC meetings Attend CASA/UCCD meetings MARCH RTP committee meets on 1st, 3rd, 5th year evaluations Notify part-time lecturers of due date for Summary of Achievement; encourage them to complete the form. Gather data to accompany report to dean. Range elevation candidates? Faculty/CC meetings Attend CASA/UCCD meetings Schedule PT evals with Fac Affairs Schedule interviews for candidates Contact 1st choice to begin discussions Prepare recruitment report APRIL Dept. evaluations of part-time lecturers to dean Post-tenure review report(s) to dean Convocation Year-end activities/convocations/awards ceremonies plans finalized Awards & Retirement luncheon Advertise student assistant positions for fall if needed and interview Attend CASA/UCCD meetings PTer of the year nominations and award at part time brown bag Plan exit survey for grads and send out MAY Student complaints likely Memos to lecturers & retiring faculty about clearance procedures. Deans office w/post-tenure review names for next spring Last faculty meeting - elect/assign fall committees now? Discuss/settle on recruitment needs Dept. celebration/Awards ceremonies/set to go? Faculty/CC meetings Attend Plan B Office musical chairs? JUNE Advising Budget accounts reconciled Summer classes OK? Consider procedural, office, or other improvements; curriculum changes needed? Online catalog up-to-date? Prepare recruitment requests ONGOING Respond to emails in timely manner Sign paycheck authorizations Sign change of grade etc. forms Enrollment/impaction management Visit classrooms/off campus teaching sites as possible Guest speaking Plan and teach own classes! Update catalogue Update website Update student handbook Fundraise; write thank you letters Write newsletters and send to faculty, students and alums Write letters of recommendation Plan student, faculty functions Assign mentors to new FT faculty and check working out Talk with faculty, staff about problems/issues arising Budget/travel RTP committee work Solve equipment, facilities issues Sign off on all purchases Keep all records Set salaries for PT as hired Check student clubs working out Staff evaluations Dept bulletin board updated Other tasks as needed!!     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